Indiana Conservative Alliance for Energy (ICAE) Director of Programs & Operations

Date:

Job Title: Indiana Conservative Alliance for Energy (ICAE) Director of Programs & Operations

Reports To: ICAE Executive Director

FLSA Status: Exempt

Summary: Responsible for communications, programming and operational functions instrumental in advancing conservative, market-based clean energy solutions in Indiana. Working closely with the ICAE Executive Director, the Director of Programs & Operations will plan and execute various programs throughout the year, manage communications including content creation, media relations, and ICAE’s digital presence, and perform administrative functions for day-to-day operations.

Success in this role will require an individual that is highly organized, self-motivated, and a team player willing to help where she or he is needed. The right candidate will excel in an always-evolving work environment – often with little direct supervision – and can turn around quick deadlines. ICAE consists of a small but dynamic team, meaning the right candidate for this position will have the unique and rewarding opportunity to shape the primary responsibilities of this role on the job and will significantly contribute to the further advancement of the organization’s educational goals at large by performing the following duties.

Duties and Responsibilities: The following are essential functions of the position.  Other duties may be assigned.

Programming:

•  Assist in creating marketing materials and maintain fellowship section of the website
•  Oversee research and project development, providing support and networking assistance as needed
•  Edit final projects and support publication as needed
•  Biennial Candidate Education
•  Conduct survey of candidates during election cycles, working with Executive Director to draft survey and letters and evaluate responses
•  Coordinate educational meetings with candidates and make ICAE staff travel arrangements across the state
•  Schedule monthly Leadership Council call, draft agenda, and provide additional information to Council as needed
•  Provide administrative support for educational events and tours
•  Attend in-state energy conferences to increase knowledge base, network and increase ICAE brand awareness
•  Connection/relationships within the Indiana legislature a major plus 

Communications:

•  Draft the monthly e-newsletter and maintain the email list
•  Keep website up to date with recent news, blog posts, press releases, etc.  Monitor site activity and respond to comments
•  Post latest energy related news stories to ICAE’s social media as well as photos and videos from ICAE hosted events or events ICAE is attending. Monitor comments and respond to questions
•  Work with CEN’s communications team and stakeholder partners to draft press releases, op-eds and LTEs. Publish press releases and maintain media email list
•  Assist Executive Director in writing and editing grant proposals

Administration:

•  Pay all invoices, reimbursements, rent, taxes, etc.
•  Handle banking and communications with CPA
•  Keep QuickBooks and check ledger current & balanced with bank account
•  Track budget spending and create budget overview for biannual board meetings

Other:

•  Attend biannual CEN conference, collaborating with all CEN state organizations
•  Participate in monthly CEN Midwest Regional call
•  Work with Executive Director to plan biennial strategic planning retreat

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read, analyze, and interpret complex documents. Ability to prepare and deliver effective speeches and presentations on controversial or complex topics to diverse audiences including elected officials and public groups.

Computer Skills:

Working knowledge of the Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint. Experience with Adobe Suite, which includes InDesign, Illustrator, and Photoshop, Canva, and/or other similar design applications is preferred. Experience with Squarespace, Constant Contact, MailChimp, or other email marketing platforms and familiarity with QuickBooks Online preferred.

Education/Experience:

Bachelor’s degree (B.A./B.S.) from four-year college or university in communications, political science, digital media, or another relevant field; and at least three to five years of communications, marketing, administrative and/or program management experience.

Specialized Training:

•  Experience working for issue advocacy nonprofits, public affairs firms, political campaigns, or government is preferred.
•  Experience working with energy a plus. 

Knowledge, Skills and Other Abilities:

•  Excellent verbal communication skills.
•  Top notch writing/editing skills, experience distilling complicated issues in memos, reports, press releases, and digital communication platforms.
•  Basic graphic design skills for social media, web, Microsoft PowerPoint, and print materials is preferred.
•  Demonstrated experience in driving creative, integrated digital campaigns from concept to execution, and effectively reporting on them.
•  Prior program management and event coordination experience, with demonstrated ability to meet deliverables on budget and by deadlines.
•  Outstanding time management and organizational skills, with the ability to manage and meet deadlines and balance multiple programming priorities at once.
•  Ability to manage budget data, track spending and create financial reports.
•  An entrepreneurial spirit, interest in learning new skills, and eagerness to advance the goals of ICAE.
•  Role requires ability to work some evenings and/or weekends for special events.
•  Role requires some travel, including overnight travel, usually a few times per year.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move 5-to-20-pound boxes for events, as needed.


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